An online whiteboard is a useful virtual board that comes with unique features that make it ideal for collaboration and idea sharing meetings. This is a virtual board that enables you to use most displays as a touchscreen where you can visually make notes. There is a lot you can do on this type of whiteboard that can’t be done on a traditional one. It has the ability to allow several people to annotate displayed content, make notes, and share.
The three things we have mentioned above cannot be achieved on a traditional whiteboard. This is what makes virtual whiteboards very important, especially in virtual meetings. These whiteboards have made remote idea sharing and collaboration not only easy but also effective. Virtual boards have now become an essential part of both physical and virtual business meetings and conferences.
Gone are days when people had to take pictures of physical whiteboards after meetings to save the information shared. Nowadays, virtual whiteboards have all the best features you can think of. From easily saving all the work on a whiteboard to uploading your ideas in any media content, everything is now easy.
Getting The Most Out of Online Whiteboards
You can’t always know everything; if it's your first time using this type of whiteboard, you might not know every feature. Before you and your team start using online whiteboards as a way of digitally sharing ideas, there are a couple of things to consider. These are some of the tips to help you have a better experience that will lead to productive remote meetings.
With Or Without Registration?
One of the questions you will most probably ask yourself is whether to go for a virtual whiteboard with or without registration. Both have their pros and cons. If you decide to go the unregistered way, you risk having your whiteboard accessed by other users. Another disadvantage of unregistered online boards is that you will have to export your content to PDF or image. You won’t be able to continue working on your content on the whiteboard.
On the other hand, an online whiteboard with registration will take some time to set up a user account; however, it has its benefits. With registration, there is security as only registered users can access your whiteboard.
Sharing an Online Whiteboard
Different virtual whiteboards have different sharing features. The most common way of sharing a whiteboard is inviting members to collaborate. You can also send members links or invitations via email. Another way of sharing is by using a QR code. A QR code usually comes in handy when you want to share your whiteboard with many people in a room. People only need to scan your QR code to access your work.
Dealing With Multiple Users in Virtual Whiteboards
With the traditional whiteboard, it is usually hard to have all people pay attention to whatever you are doing on the board. This can be as a result of limited space or the whiteboard size. It is also hard to have three or more people working on a traditional whiteboard. The case is different for an online whiteboard as it allows multiple people to work on it.
For a better experience when working with several people on an online whiteboard, ensure the virtual space is enough. A small working space won’t accommodate all the content being shared by the other members. Working with several people on an online board is not easy; chaos is usually common in such cases. For a better experience and avoiding chaos, it is recommended that you set some ground rules before starting the meeting.
Drawing on an Online Whiteboard
Depending on your team's needs, you can go for hardware that supports digital pens, or a basic mouse keyboard one. For meetings that do not need drawings, sketches, or hand-written illustrations, basic keyboard mouse hardware works just fine. Under certain circumstances, typed content is even preferred over one with hand drawings or illustrations.
For hardware that supports digital pens, drawing is as natural as drawing or writing in a book. It is important that you go for the type of hardware that is optimized for hand drawing for better results. If you find difficulties in drawing it means you are using hardware that is not optimized for drawing
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